Hearing & Vision Screening Program
Upload a completed Results Sheet and generate referral letters (each with the student's completed Screening Results slip attached) for every student who needs a Vision, Color Vision, or Hearing referral.
*Unable to Screen: Screening was attempted. *Denied Screening: Screening was denied by the student, parent, or staff. *Wears Hearing Aid: Student was wearing hearing aid and was not screened. *N/A: Vision screening was not needed.
Vision Referral match: "Fail - SPOT Vision Screener", "Fail - Traditional Vision Screening", or "Unable to Screen" (scoped to the round selected above). Color Vision Referral match: "Fail" or "Unable to Screen" (also scoped to the round above). Hearing Referral is different: it always checks BOTH Round 1 and Round 2 together (regardless of the dropdown above), matching students across rounds by Student ID Number (falling back to Full Name + Grade if a Student ID is missing on either side — less reliable, so double-check any matches flagged this way). A student is referred when: (1) Round 1 was Fail-Audiometer / Fail-OAE / Unable to Screen AND Round 2 was also one of those results (or the student has no Round 2 record at all), or (2) the student has no Round 1 record at all but Round 2 was Fail-Audiometer / Fail-OAE / Unable to Screen. If Round 2 hasn't been completed yet (no data in that tab) and Round 1 is selected, no Hearing Referral letters are generated — instead you'll get a plain rescreen list of every Round 1 hearing fail / unable-to-screen student, plus a reminder to prep absences for Round 2. Each Vision/Color Vision letter is 3 pages (English, Spanish, completed slip). Each Hearing letter includes a slip page per round the student was actually screened in — 4 pages if both Round 1 and Round 2 have a record, 3 pages if only one round does. Vision Referral letters (not Color Vision) whose Vision Result is specifically "Fail - SPOT Vision Screener" get a "NOT A FINAL PRESCRIPTION" watermark across the SPOT Vision Screening Results chart on the slip page. The Summary Report's School / Date(s) / Round / Total Students Screened / Hearing / Vision / Color Vision tallies and Team Member(s) are pre-filled from the sheet in Step 3 below — review and correct anything before generating, since whatever is in those fields at that point is exactly what prints on the report.
